{"id":2255,"date":"2007-05-06T22:06:31","date_gmt":"2007-05-07T03:06:31","guid":{"rendered":"http:\/\/www.austinuu.org\/board\/?p=44"},"modified":"2007-05-06T22:06:31","modified_gmt":"2007-05-07T03:06:31","slug":"congregational-meeting-minutes","status":"publish","type":"post","link":"https:\/\/austinuu.org\/wp2013\/congregational-meeting-minutes\/","title":{"rendered":"Congregational Meeting Minutes"},"content":{"rendered":"<p>First Unitarian Universalist Church of Austin<br \/>\nCongregational Meeting  Minutes<br \/>\nMay 6, 2007<\/p>\n<p>The Spring Congregational meeting was held on May 6, 2007. The meeting was duly posted with notices sent in the newsletter and by mail to all members of the congregation, all in accordance with the bylaws. A quorum was present.<\/p>\n<p>President Don Smith called the meeting to order at 1:32 p.m. Smith lit the chalice and provided opening words. He introduced members of the Board of Trustees, and timekeeper Gary Bennett.<\/p>\n<h2>Adoption of Congregational Rules<\/h2>\n<p>Don Smith presented the Congregational meeting Rules of Procedure. Upon a motion duly made by Sam Roberts, seconded and passed as follows:<\/p>\n<p>RESOLVED, that the congregational rules are adopted as presented. (Exhibit  A)<\/p>\n<h2>Minutes<\/h2>\n<p>President Don Smith presented the minutes of the December 3, 2006 congregational meeting. Upon a duly made motion by Sam Roberts and seconded and the minutes were approved. (Exhibit B)<\/p>\n<p>President Don Smith presented the minutes of the May 6, 2007 congregational meeting. Upon a duly made motion by Bill Reid and seconded and the minutes were approved. (Exhibit C)<\/p>\n<h2>Reports<\/h2>\n<p>President Don Smith asked if there were any questions on the reports. There  were none.<\/p>\n<p>President?s Report is attached as (Exhibit D).<\/p>\n<p>Interim Preacher?s Report is attached as (Exhibit E).<\/p>\n<p>Acting Director of Religious Education Report is attached as (Exhibit F).<\/p>\n<p>Treasurer?s Report is attached as (Exhibit G).<\/p>\n<h2>Business<\/h2>\n<h3>FAMP<\/h3>\n<p>Henry Hug presented proposed changes to the Financial Asset Management Policy. The changes clarify distributions from the Memorial\/Endowment Fund. This document must be presented and approved at two consecutive congregational meetings prior to implementation.<\/p>\n<p>A motion was duly made by Finance Committee Chair, Henry Hug to approve the proposed changes to the FAMP (2nd vote). The motion passed. (Exhibit H)<\/p>\n<h3>Nominating Committee Recommendation<\/h3>\n<p>President Don Smith introduced the officers, trustees and Nominating Committee member recommended by the Nominating Committee. (Exhibit I)<\/p>\n<p>President Mark Kilpatrick<br \/>\nVice-President Sheila Gladstone<br \/>\nSecretary  Beverly Donoghue<br \/>\nTreasurer Mary Jane Ford<br \/>\nTrustee 2007-2008 Cindy  Raab<br \/>\nTrustee 2007-2010 Derek Howard<br \/>\nTrustee 2007-2008 Nancy  Groblewski<br \/>\nNominating Committee Jean Davison<\/p>\n<p>Upon a motion duly made by Becky Moon, seconded and passed as follows:<\/p>\n<p>RESOLVED, that the slate is approved as presented.<\/p>\n<h3>Bylaw Amendment<\/h3>\n<p>President Don Smith presented the proposed Bylaw amendment.<\/p>\n<p>The six-year limitation for serving on the Board of Trustees, contained in  the Constitution and Bylaws, <span style=\"text-decoration: underline;\">Article VI, Section 3: Vacancies and Term  Limits<\/span>, applies only to the time spent serving on elected, full terms as officer or other Board member. Time spent finishing out another individual?s uncompleted term does not count toward the six-year limit.<\/p>\n<p>Upon a motion duly made by Ed Nichols, seconded and passed as follows:<\/p>\n<p>RESOLVED, that the Bylaw amendment is approved as presented.<\/p>\n<h2>Questions and Concerns<\/h2>\n<p>Issues presented include:<\/p>\n<ul>\n<li>Ron Turner requested that Cindy Raab?s term as a trustee recorded as 2007-2010. She has agreed to serve for one year however the term is for three years.<\/li>\n<li>Henry Hug objected to the Treasurer&#8217;s use of\u00a0the term &#8220;Board Discretionary&#8221; to describe the Long Range Fund.\u00a0 He said the fund is\u00a0to be used for long-range projects and seed money for a capital fund campaign. Treasurer Mary Jane Ford explained the word &#8220;discretionary&#8221; indicates that the Board of Trustees may use money from the fund if necessary without a congregational vote.<\/li>\n<li>Ron Turner said that the church board is not allowed to spend over $10,000 in a year\u00a0in excess of the annual budget for any purpose, from any fund without a congregational vote.\u00a0 Mary Jane Ford explained that the church policies and Bylaws are not clear on this issue and should be reviewed and revised for consistency.<\/li>\n<li>Margaret Roberts thanked President Don Smith for his service on the Board of  Trustees.<\/li>\n<li>Barbara Denney thanked Margaret Roberts and Cindy Raab for all their work on  the Sparkle Plenty Fundraiser.<\/li>\n<li>Vice President Nancy Groblewski announced the volunteer recognition party  she will host at the church on May 20<sup>th<\/sup>.<\/li>\n<\/ul>\n<div>The meeting adjourned at 2:02 p.m.<\/div>\n<div>Respectfully submitted,<\/div>\n<div>_______________________<\/div>\n<div>Doris M. Hug, Secretary<\/div>\n<p><em><strong>These minutes are not official until approved at the December  2007 Congregational Meeting<\/strong><\/em><\/p>\n<h2>Exhibits<\/h2>\n<p>The reports listed as exhibits to these minutes are currently available in  the church office during normal business hours.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>First Unitarian Universalist Church of Austin Congregational Meeting Minutes May 6, 2007 The Spring Congregational meeting was held on May 6, 2007. The meeting was duly posted with notices sent in the newsletter and by mail to all members of the congregation, all in accordance with the bylaws. A quorum was present. President Don Smith&#8230;<\/p>\n","protected":false},"author":66,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"class_list":["post-2255","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/posts\/2255","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/users\/66"}],"replies":[{"embeddable":true,"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/comments?post=2255"}],"version-history":[{"count":0,"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/posts\/2255\/revisions"}],"wp:attachment":[{"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/media?parent=2255"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/categories?post=2255"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/austinuu.org\/wp2013\/wp-json\/wp\/v2\/tags?post=2255"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}