The following are summaries of the above meetings. The minutes will be posted as soon as they are approved (there was a delay in reviewing the December 2009 minutes)
January 2010 Board of Trustees Meeting Summary
After the heavy-lifting of the December budget process, January’s meeting was fairly light. Here is a light summary of the things we covered – please remember that these are not meant to be a substitute for the actual minutes of the meeting which are being compiled by our secretary!
- We recognized three new members, and four resignations.
- The December meeting minutes were accidently omitted from our report packets, so we agreed to wait until February to approve them.
- We approved a recommendation from the Social Action Committee that will add one extra plate collection each month to benefit local non-profits. Look for details soon!
- We reviewed the reports from our Executive Director, our DRE, the Music Director, the treasurer, and the Bridge Builders team.
- Nell Newton and Sean Hale discussed recent steps taken to improve church security.
- Nell Newton and Margaret Borden gave a brief report on meeting the UUA Board of Trustees at a special meeting in San Antonio.
- The board adopted our new covenant, based upon work done in November and December. It’s cool!
- Sean Hale gave us an overview of what our financial reports will look like using a new accounting software system. They will be MUCH easier to read!
We then adjourned the meeting, had a good snack, and fifteen minutes later convened an entirely new meeting dedicated to evaluating our interim ministry. The second meeting included members from the Transition Team and our Interim Minister Janet Newman. We followed a set of questions provided by the UUA Office of Transitions, which oversees the Interim Ministry Program. The 15 questions were thought-provoking and generated a good deal of discussion about the progress of our church during Janet’s ministry. In general, we agreed that we are well on track and that Janet has been a capable leader during this transition time.
We wrapped up our evaluation work and then discussed our second year of interim ministry. Janet recommended that we seek another minister to help us with the special work of the second year. While this news was a bit sad to hear, it does reflect the excellent progress we’ve made, and we will soon assemble a search committee to find our next interim.
December 2009 Board of Trustees Meeting Summary
- We accepted several encouraging reports including great progress on planning for activities to develop a Church Covenant of Right Relationship and to pursue some of the objectives established in the Bridge Builders Action Plan. Other discussion and action:
- We recognized five new members. No members had resigned in the prior month.
- We approved a recommendation from the Chair of the Committee on Ministries that the committee be disbanded. The UUA recommends this for larger churches and it is in keeping with our move toward policy governance.
- We approved a change to policy containing the description of the Nominating Committee that the Nominating Committee had recommended.
- We discussed the process for the upcoming evaluation of the Interim Ministry.
- We requested that the Internal Audit Committee begin an audit of payroll.
- We continued our work on establishing our covenant among Trustees.
